Medical Records Custodianship in California
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for California healthcare practices.
California Quick Facts
Retention Requirements
California requires 7 years retention for adults from date of discharge. For minors, records must be kept until 1 year after the patient turns 18, or 7 years from discharge, whichever is longer.
Standard Retention: 7 years (adults), Until age 19 (minors)
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- California Health and Safety Code 123145
- California Code of Regulations Title 22
- CMIA (Confidentiality of Medical Information Act)
California-Specific Considerations
Important factors to consider when managing medical records in California
CMIA provides additional privacy protections beyond HIPAA
Large immigrant population may require translated records
Seismic disaster preparedness for physical records
Most populous state with highest record volumes
Serving Healthcare Practices in California
WolfSentinel provides custodianship services throughout California, including these major metropolitan areas
Los Angeles
CA
San Francisco
CA
San Diego
CA
San Jose
CA
Our Services in California
Comprehensive medical records custodianship solutions designed for California healthcare practices
Records Custodianship
Full assumption of custody for medical records in California, ensuring 7 years (adults), Until age 19 (minors) compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in California. Online portal available 24/7.
Compliance Management
Expert navigation of California regulations and Medical Board of California requirements.
Need Medical Records Custodianship in California?
Whether you're closing a practice, retiring, or transitioning ownership in California, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in California
How long must medical records be kept in California?
California requires medical records to be retained for 7 years (adults), Until age 19 (minors). California requires 7 years retention for adults from date of discharge. For minors, records must be kept until 1 year after the patient turns 18, or 7 years from discharge, whichever is longer.
What regulations govern medical records in California?
Medical records in California are governed by California Health and Safety Code 123145, California Code of Regulations Title 22, CMIA (Confidentiality of Medical Information Act). Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in California request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a California practice closes?
When a healthcare practice closes in California, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.