Medical Records Custodianship in Florida
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Florida healthcare practices.
Florida Quick Facts
Retention Requirements
Florida requires 5 years for adults from last patient contact. For minors, records must be kept for 7 years or until the patient reaches age 25, whichever is longer.
Standard Retention: 5 years (adults), 7 years (minors)
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- Florida Statutes 456.057
- Florida Administrative Code 64B8-10
- HIPAA and state privacy requirements
Florida-Specific Considerations
Important factors to consider when managing medical records in Florida
Large elderly population with complex medical histories
Hurricane preparedness for physical records
High volume of seasonal residents (snowbirds)
Medical tourism considerations
Serving Healthcare Practices in Florida
WolfSentinel provides custodianship services throughout Florida, including these major metropolitan areas
Miami
FL
Orlando
FL
Tampa
FL
Jacksonville
FL
Our Services in Florida
Comprehensive medical records custodianship solutions designed for Florida healthcare practices
Records Custodianship
Full assumption of custody for medical records in Florida, ensuring 5 years (adults), 7 years (minors) compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Florida. Online portal available 24/7.
Compliance Management
Expert navigation of Florida regulations and Florida Board of Medicine requirements.
Need Medical Records Custodianship in Florida?
Whether you're closing a practice, retiring, or transitioning ownership in Florida, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Florida
How long must medical records be kept in Florida?
Florida requires medical records to be retained for 5 years (adults), 7 years (minors). Florida requires 5 years for adults from last patient contact. For minors, records must be kept for 7 years or until the patient reaches age 25, whichever is longer.
What regulations govern medical records in Florida?
Medical records in Florida are governed by Florida Statutes 456.057, Florida Administrative Code 64B8-10, HIPAA and state privacy requirements. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Florida request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Florida practice closes?
When a healthcare practice closes in Florida, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.