Medical Records Custodianship in Montana
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Montana healthcare practices.
Montana Quick Facts
Retention Requirements
Montana requires records be retained for at least 10 years after the date of last treatment, one of the longest periods nationally.
Standard Retention: 10 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- Montana Code 37-3-321
- ARM 24.156.804
- HIPAA requirements
Montana-Specific Considerations
Important factors to consider when managing medical records in Montana
Extended 10-year retention requirement
Vast rural and frontier areas
Indian Health Service coordination
Limited healthcare facilities
Serving Healthcare Practices in Montana
WolfSentinel provides custodianship services throughout Montana, including these major metropolitan areas
Billings
MT
Missoula
MT
Great Falls
MT
Bozeman
MT
Our Services in Montana
Comprehensive medical records custodianship solutions designed for Montana healthcare practices
Records Custodianship
Full assumption of custody for medical records in Montana, ensuring 10 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Montana. Online portal available 24/7.
Compliance Management
Expert navigation of Montana regulations and Montana Board of Medical Examiners requirements.
Need Medical Records Custodianship in Montana?
Whether you're closing a practice, retiring, or transitioning ownership in Montana, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Montana
How long must medical records be kept in Montana?
Montana requires medical records to be retained for 10 years. Montana requires records be retained for at least 10 years after the date of last treatment, one of the longest periods nationally.
What regulations govern medical records in Montana?
Medical records in Montana are governed by Montana Code 37-3-321, ARM 24.156.804, HIPAA requirements. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Montana request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Montana practice closes?
When a healthcare practice closes in Montana, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.