Medical Records Custodianship in New Jersey
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for New Jersey healthcare practices.
New Jersey Quick Facts
Retention Requirements
New Jersey requires records be retained for 7 years from the date of last treatment. For minors, until age 23 or 7 years from last treatment.
Standard Retention: 7 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- New Jersey Administrative Code 13:35-6.5
- N.J.S.A. 45:9-19.1
- HIPAA compliance
New Jersey-Specific Considerations
Important factors to consider when managing medical records in New Jersey
Dense population with many healthcare facilities
Proximity to NYC and Philadelphia
Strong pharmaceutical industry presence
Serving Healthcare Practices in New Jersey
WolfSentinel provides custodianship services throughout New Jersey, including these major metropolitan areas
Newark
NJ
Jersey City
NJ
Paterson
NJ
Elizabeth
NJ
Our Services in New Jersey
Comprehensive medical records custodianship solutions designed for New Jersey healthcare practices
Records Custodianship
Full assumption of custody for medical records in New Jersey, ensuring 7 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in New Jersey. Online portal available 24/7.
Compliance Management
Expert navigation of New Jersey regulations and New Jersey State Board of Medical Examiners requirements.
Need Medical Records Custodianship in New Jersey?
Whether you're closing a practice, retiring, or transitioning ownership in New Jersey, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in New Jersey
How long must medical records be kept in New Jersey?
New Jersey requires medical records to be retained for 7 years. New Jersey requires records be retained for 7 years from the date of last treatment. For minors, until age 23 or 7 years from last treatment.
What regulations govern medical records in New Jersey?
Medical records in New Jersey are governed by New Jersey Administrative Code 13:35-6.5, N.J.S.A. 45:9-19.1, HIPAA compliance. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in New Jersey request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a New Jersey practice closes?
When a healthcare practice closes in New Jersey, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.