Medical Records Custodianship in New York
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for New York healthcare practices.
New York Quick Facts
Retention Requirements
New York requires 6 years retention from date of last treatment. For minors, until 6 years after age 18 or until age 21, whichever is longer.
Standard Retention: 6 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- New York Education Law Section 6530
- 8 NYCRR 29.2(a)(3)
- HIPAA and NY SHIELD Act
New York-Specific Considerations
Important factors to consider when managing medical records in New York
NYC has highest concentration of healthcare facilities
Strong state privacy laws (SHIELD Act)
Major academic medical centers
High volume of diverse patient populations
Serving Healthcare Practices in New York
WolfSentinel provides custodianship services throughout New York, including these major metropolitan areas
New York City
NY
Buffalo
NY
Rochester
NY
Albany
NY
Our Services in New York
Comprehensive medical records custodianship solutions designed for New York healthcare practices
Records Custodianship
Full assumption of custody for medical records in New York, ensuring 6 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in New York. Online portal available 24/7.
Compliance Management
Expert navigation of New York regulations and New York State Education Department - Office of the Professions requirements.
Need Medical Records Custodianship in New York?
Whether you're closing a practice, retiring, or transitioning ownership in New York, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in New York
How long must medical records be kept in New York?
New York requires medical records to be retained for 6 years. New York requires 6 years retention from date of last treatment. For minors, until 6 years after age 18 or until age 21, whichever is longer.
What regulations govern medical records in New York?
Medical records in New York are governed by New York Education Law Section 6530, 8 NYCRR 29.2(a)(3), HIPAA and NY SHIELD Act. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in New York request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a New York practice closes?
When a healthcare practice closes in New York, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.