Medical Records Custodianship in Ohio
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Ohio healthcare practices.
Ohio Quick Facts
Retention Requirements
Ohio requires 7 years from the date of discharge. Physicians must maintain records that allow adequate medical treatment.
Standard Retention: 7 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- Ohio Administrative Code 4731-14-01
- Ohio Revised Code 3701.74
- HIPAA Privacy Rule
Ohio-Specific Considerations
Important factors to consider when managing medical records in Ohio
Cleveland Clinic and major medical centers
Diverse urban and rural healthcare needs
Strong healthcare employment sector
Serving Healthcare Practices in Ohio
WolfSentinel provides custodianship services throughout Ohio, including these major metropolitan areas
Columbus
OH
Cleveland
OH
Cincinnati
OH
Toledo
OH
Our Services in Ohio
Comprehensive medical records custodianship solutions designed for Ohio healthcare practices
Records Custodianship
Full assumption of custody for medical records in Ohio, ensuring 7 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Ohio. Online portal available 24/7.
Compliance Management
Expert navigation of Ohio regulations and State Medical Board of Ohio requirements.
Need Medical Records Custodianship in Ohio?
Whether you're closing a practice, retiring, or transitioning ownership in Ohio, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Ohio
How long must medical records be kept in Ohio?
Ohio requires medical records to be retained for 7 years. Ohio requires 7 years from the date of discharge. Physicians must maintain records that allow adequate medical treatment.
What regulations govern medical records in Ohio?
Medical records in Ohio are governed by Ohio Administrative Code 4731-14-01, Ohio Revised Code 3701.74, HIPAA Privacy Rule. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Ohio request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Ohio practice closes?
When a healthcare practice closes in Ohio, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.