Medical Records Custodianship in Pennsylvania
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Pennsylvania healthcare practices.
Pennsylvania Quick Facts
Retention Requirements
Pennsylvania requires 7 years retention from date of last treatment. For minors, until reaching majority plus 7 years.
Standard Retention: 7 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- 49 Pa. Code 16.95
- Pennsylvania Medical Care Availability Act
- HIPAA Privacy Rule
Pennsylvania-Specific Considerations
Important factors to consider when managing medical records in Pennsylvania
Major medical centers in Philadelphia and Pittsburgh
Large elderly population
Strong healthcare employment sector
Medical malpractice considerations
Serving Healthcare Practices in Pennsylvania
WolfSentinel provides custodianship services throughout Pennsylvania, including these major metropolitan areas
Philadelphia
PA
Pittsburgh
PA
Allentown
PA
Erie
PA
Our Services in Pennsylvania
Comprehensive medical records custodianship solutions designed for Pennsylvania healthcare practices
Records Custodianship
Full assumption of custody for medical records in Pennsylvania, ensuring 7 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Pennsylvania. Online portal available 24/7.
Compliance Management
Expert navigation of Pennsylvania regulations and Pennsylvania State Board of Medicine requirements.
Need Medical Records Custodianship in Pennsylvania?
Whether you're closing a practice, retiring, or transitioning ownership in Pennsylvania, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Pennsylvania
How long must medical records be kept in Pennsylvania?
Pennsylvania requires medical records to be retained for 7 years. Pennsylvania requires 7 years retention from date of last treatment. For minors, until reaching majority plus 7 years.
What regulations govern medical records in Pennsylvania?
Medical records in Pennsylvania are governed by 49 Pa. Code 16.95, Pennsylvania Medical Care Availability Act, HIPAA Privacy Rule. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Pennsylvania request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Pennsylvania practice closes?
When a healthcare practice closes in Pennsylvania, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.