Medical Records Custodianship in Texas
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Texas healthcare practices.
Texas Quick Facts
Retention Requirements
Texas requires 7 years retention from date of last treatment for adults. For minors, records must be kept until the patient reaches age 21.
Standard Retention: 7 years (adults), Until age 21 (minors)
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- Texas Administrative Code 165.1
- Texas Medical Practice Act
- Texas Medical Records Privacy Act
Texas-Specific Considerations
Important factors to consider when managing medical records in Texas
Second largest state with massive record volumes
Texas Medical Center in Houston is worlds largest
Border health considerations
Growing population with rapid healthcare expansion
Serving Healthcare Practices in Texas
WolfSentinel provides custodianship services throughout Texas, including these major metropolitan areas
Houston
TX
San Antonio
TX
Dallas
TX
Austin
TX
Fort Worth
TX
Our Services in Texas
Comprehensive medical records custodianship solutions designed for Texas healthcare practices
Records Custodianship
Full assumption of custody for medical records in Texas, ensuring 7 years (adults), Until age 21 (minors) compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Texas. Online portal available 24/7.
Compliance Management
Expert navigation of Texas regulations and Texas Medical Board requirements.
Need Medical Records Custodianship in Texas?
Whether you're closing a practice, retiring, or transitioning ownership in Texas, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Texas
How long must medical records be kept in Texas?
Texas requires medical records to be retained for 7 years (adults), Until age 21 (minors). Texas requires 7 years retention from date of last treatment for adults. For minors, records must be kept until the patient reaches age 21.
What regulations govern medical records in Texas?
Medical records in Texas are governed by Texas Administrative Code 165.1, Texas Medical Practice Act, Texas Medical Records Privacy Act. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Texas request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Texas practice closes?
When a healthcare practice closes in Texas, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.