Medical Records Custodianship in Virginia
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for Virginia healthcare practices.
Virginia Quick Facts
Retention Requirements
Virginia requires 6 years retention from date of last treatment. Practitioners must maintain records for as long as needed for proper care.
Standard Retention: 6 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- Virginia Code 54.1-2912.1
- 18VAC85-20-26
- HIPAA requirements
Virginia-Specific Considerations
Important factors to consider when managing medical records in Virginia
Proximity to federal government and military healthcare
Northern Virginia is rapidly growing
Strong university medical centers
Rural areas in southwest Virginia
Serving Healthcare Practices in Virginia
WolfSentinel provides custodianship services throughout Virginia, including these major metropolitan areas
Virginia Beach
VA
Norfolk
VA
Chesapeake
VA
Richmond
VA
Our Services in Virginia
Comprehensive medical records custodianship solutions designed for Virginia healthcare practices
Records Custodianship
Full assumption of custody for medical records in Virginia, ensuring 6 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in Virginia. Online portal available 24/7.
Compliance Management
Expert navigation of Virginia regulations and Virginia Board of Medicine requirements.
Need Medical Records Custodianship in Virginia?
Whether you're closing a practice, retiring, or transitioning ownership in Virginia, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in Virginia
How long must medical records be kept in Virginia?
Virginia requires medical records to be retained for 6 years. Virginia requires 6 years retention from date of last treatment. Practitioners must maintain records for as long as needed for proper care.
What regulations govern medical records in Virginia?
Medical records in Virginia are governed by Virginia Code 54.1-2912.1, 18VAC85-20-26, HIPAA requirements. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in Virginia request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a Virginia practice closes?
When a healthcare practice closes in Virginia, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.