Medical Records Custodianship in West Virginia
Complete guide to medical records custodianship requirements, retention periods, and compliance regulations for West Virginia healthcare practices.
West Virginia Quick Facts
Retention Requirements
West Virginia requires 10 years retention from date of last treatment. One of the longest retention periods nationally.
Standard Retention: 10 years
WolfSentinel ensures all records are maintained for the full required retention period, with options for extended storage if needed.
Key Regulations
- West Virginia Code 30-3-14a
- West Virginia Board of Medicine Rules
- HIPAA Privacy Rule
West Virginia-Specific Considerations
Important factors to consider when managing medical records in West Virginia
Extended 10-year retention period
Rural and Appalachian healthcare challenges
Coal mining health records
Opioid epidemic documentation
Serving Healthcare Practices in West Virginia
WolfSentinel provides custodianship services throughout West Virginia, including these major metropolitan areas
Charleston
WV
Huntington
WV
Morgantown
WV
Parkersburg
WV
Our Services in West Virginia
Comprehensive medical records custodianship solutions designed for West Virginia healthcare practices
Records Custodianship
Full assumption of custody for medical records in West Virginia, ensuring 10 years compliance.
Record Retrieval
Fast, secure retrieval for patients and authorized parties in West Virginia. Online portal available 24/7.
Compliance Management
Expert navigation of West Virginia regulations and West Virginia Board of Medicine requirements.
Need Medical Records Custodianship in West Virginia?
Whether you're closing a practice, retiring, or transitioning ownership in West Virginia, WolfSentinel is here to help ensure your patient records remain secure and compliant.
Frequently Asked Questions
Common questions about medical records custodianship in West Virginia
How long must medical records be kept in West Virginia?
West Virginia requires medical records to be retained for 10 years. West Virginia requires 10 years retention from date of last treatment. One of the longest retention periods nationally.
What regulations govern medical records in West Virginia?
Medical records in West Virginia are governed by West Virginia Code 30-3-14a, West Virginia Board of Medicine Rules, HIPAA Privacy Rule. Additionally, federal HIPAA regulations apply to all healthcare records.
How can patients in West Virginia request their records?
Patients can request their records through our secure online portal, by phone, or by mail. We typically fulfill requests within 3-5 business days, with emergency requests available.
What happens to records when a West Virginia practice closes?
When a healthcare practice closes in West Virginia, records must be transferred to a licensed custodian or another healthcare provider. WolfSentinel provides seamless transition services ensuring all records remain accessible and compliant.